Terms 

ATODAKA PTY LTD

Terms & Conditions of Engagement

Effective Date: 3 February 2026

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These Terms and Conditions apply to all accounting, taxation, ASIC agency, consulting and related professional services provided by Atodaka Pty Ltd (“Atodaka”, “we”, “us”, “our”).

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1. Scope of Services

Atodaka provides accounting, taxation, business consulting, ASIC agency and related professional services in accordance with applicable legislation and professional standards.

Unless specifically agreed in writing:

• Our services do not include audit, review or assurance engagements.

• Our services should not be relied upon to detect fraud, illegal acts or errors.

• Work prepared by us is for the named Client and agreed purpose only.

• We accept no responsibility for reliance by third parties.

Where audit or review services are required, these may be arranged through an independent partner firm under separate engagement.

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2. Acceptance of These Terms

These Terms apply to all services provided by Atodaka.

You are taken to have accepted these Terms by:

• instructing us to commence work

• continuing to use our services

• providing information or documentation

• relying on work prepared by us

For complex or specialised matters, we may issue separate engagement letters, advice documents, declarations or scope documents which may require acceptance before or after work is undertaken.

The current version of these Terms is always available on our website and forms part of every engagement.

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3. Client Responsibilities

Clients are responsible for:

• Providing complete and accurate information

• Maintaining required records

• Reviewing all documents before signing or lodgement

• Providing instructions in a timely manner

Advice is based on information available at the time and may change if circumstances or legislation changes.

Taxation operates under a self-assessment system and government authorities may review or amend returns within statutory time limits.

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4. Government Authorities and Client Control

Clients retain full responsibility and control over dealings with government and regulatory authorities including taxation authorities, revenue offices, councils and corporate regulators.

All taxes, duties, penalties, interest, fines and compliance costs are the Client’s responsibility, even where Atodaka acts as agent.

Clients may communicate directly with authorities or appoint another representative at any time.

Unless specifically agreed in writing, our role is limited to compliance preparation, lodgement and facilitation of information.

If we assist with disputes, audits, objections or negotiations at Client request, this work is billed at standard charge-out rates and fees are payable regardless of outcome.

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5. Use of Artificial Intelligence and Technology

Atodaka uses modern accounting, workflow and data management systems which may incorporate artificial intelligence technologies, including AI embedded within software platforms and standalone AI tools.

These tools may assist with drafting, analysis, reconciliation, workflow management and document preparation. All professional judgement and final responsibility remains with Atodaka personnel.

By engaging our services, Clients consent to the use of these technologies.

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6. Privacy and Confidentiality

Information obtained during an engagement is treated confidentially except where disclosure is:

• Required by law

• Necessary to provide services

• Authorised by the Client

Information may be shared with related entities, partner firms and third-party service providers including cloud software providers.

Client information may be stored or processed in Australia or overseas. By using our services, Clients consent to such storage and processing.

Our files may be subject to professional quality review programs.

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7. Third-Party Software and Service Providers

Clients are responsible for fees, subscriptions and access credentials relating to third-party software or services.

Atodaka is not responsible for outages, failures or defects in third-party systems or providers.

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8. Fees and Billing

Fees may be fixed, staged, time-based or a combination depending on the nature of the engagement.

Unless otherwise agreed in writing, services are billed based on time spent and the level of personnel required.

The current indicative hourly charge-out rates (inclusive of GST) are:

• Director – $440 AUD per hour

• Accounting Services – $275 AUD per hour

• Bookkeeping and Administration – $125 AUD per hour

These rates are subject to review and may be varied from time to time. Updated rates will apply from the date published on our website or otherwise notified.

Work may be performed by personnel at different levels depending on efficiency and availability.

Invoices may be issued:

• Prior to commencement of work

• Progressively during work

• Upon completion of work

Payment terms are 7 days unless otherwise agreed in writing.

Accounts are reviewed regularly and overdue invoices may be reissued as reminders.

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9. Debt Recovery and Interest

If invoices remain unpaid after 31 days, Atodaka may commence recovery action.

Clients agree to pay all recovery costs including internal staff time, collection agency fees, legal costs and administrative costs.

Interest may be charged at the Commonwealth Bank unsecured overdraft rate applicable at the time.

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10. Suspension of Services

Atodaka may suspend or cease services where:

• Accounts remain unpaid

• Required information is not provided

• Continued engagement creates professional or legal risk

We accept no responsibility for consequences arising from suspension due to unpaid fees.

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11. Technology Failure and Events Outside Our Control

Atodaka is not responsible for delays or failure to provide services caused by events beyond reasonable control including:

• Software or cloud system outages

• Cyber incidents

• Telecommunications failure

• Natural disasters

• Government system downtime

• Power outages

• Illness or incapacity of key personnel

Service timeframes may be extended where such events occur.

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12. Electronic Communication

Electronic communications may be subject to delay, corruption or interception. Clients acknowledge and accept risks associated with electronic communications including email, client portals and cloud systems.

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13. Estimates and Timeframes

Any estimates of fees or completion timeframes are indicative only and are not binding quotations unless expressly stated.

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14. No Guarantee of Outcomes

Advice is based on current legislation and available information. Outcomes of taxation, regulatory or commercial matters cannot be guaranteed.

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15. Partner Firms and Specialist Services

Where specialist services are provided by partner firms, those firms operate under separate engagement terms and Atodaka accepts no responsibility for their services.

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16. Ownership of Documents

Original Client documents remain Client property. Copies may be retained for our records.

Documents prepared specifically for Clients belong to the Client. Working papers, templates and internal systems remain the property of Atodaka.

Atodaka reserves the right to exercise a legal lien over documents or data where fees remain unpaid.

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17. Limitation of Liability

Our liability is limited by a scheme approved under Professional Standards Legislation.

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18. Variation and Currency of Terms

Atodaka may update these Terms and Conditions from time to time to reflect changes in legislation, professional standards, technology, business practices or service delivery methods.

The current version published on this website at the time services are provided applies to all engagements and replaces any previous versions.

Clients acknowledge and agree that:

• It is the Client’s responsibility to review the current Terms periodically.

• Continued use of our services after updated Terms are published constitutes acceptance of those Terms.

• Atodaka is not required to individually notify Clients of updates.

• Previous versions of these Terms become obsolete once updated.

Where Atodaka issues specific engagement letters or scope documents referencing these Terms, those documents are to be read together with the current website Terms. Where inconsistencies arise, the specific engagement document will prevail to the extent of the inconsistency.

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19. Client Suitability and Disengagement

Atodaka regularly reviews its client engagements to ensure services can be delivered efficiently, professionally and in accordance with regulatory and professional obligations.

Atodaka reserves the right, at its discretion, to decline to act or to cease acting for a Client at any time.

Circumstances which may result in disengagement include, but are not limited to:

• Failure to provide requested information in a timely manner

• Loss of communication or inability to maintain contact

• Failure to meet lodgement or compliance requirements

• Failure to pay fees when due

• Abusive, threatening, unreasonable or inappropriate conduct toward Atodaka personnel

• Situations creating professional, ethical, regulatory or reputational risk

• Situations impacting Atodaka regulatory performance or compliance benchmarks

Atodaka is not responsible for lodgement deadlines, compliance obligations or regulatory requirements following disengagement.

Atodaka may, but is not obliged to, notify Clients of disengagement.

Clients remain responsible for arranging alternative professional representation.

Atodaka may remove authority to act with government agencies following disengagement.

Atodaka is committed to maintaining a safe and respectful workplace. Abusive or inappropriate behaviour toward staff or representatives will not be tolerated and may result in immediate disengagement.

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Client Acknowledgement

By engaging Atodaka Pty Ltd or continuing to use our services, you acknowledge that you have read and agree to these Terms and Conditions.